Privacy Notice
Summary
Ward Howell International is a global leadership consulting firm. This Privacy Statement relates to Ward Howell’s web site and explains what information we gather about you, what we use that information for and who we give that information to. It also sets out your rights in relation to your information and who you can contact for more information or queries.
Scope
Ward Howell International is strongly committed to protecting the privacy of your personal information, and this Privacy Statement explains how Ward Howell International treats your personal information when you use our website www.ward-howell.com, its subdomains and mobile versions (collectively the “Web Site”).
By using this Web Site and providing any personal information, you acknowledge you have read this Privacy Statement and, to the extent your consent is necessary and valid under applicable law, you consent to the collection, use and disclosure of such personal information by Ward Howell International and any third party recipients in accordance with this Privacy Statement.
As used in this privacy statement and the Web Site, ‘Ward Howell International’, ‘Ward Howell’, ‘us’ and ‘we’ refer to Ward Howell International and/or one or more of its member firms that may process your personal information for the purposes of Ward Howell International.
The data controllers of the Web Site are one or more of Ward Howell’s member firms that operate a Ward Howell office as listed here. Each member firm of Ward Howell is a separate legal entity. For further details please see www.ward-howell.com/structure and for a full list of Ward Howell member firms please see the list here.
Data collection
When you use the Web Site we may collect information about you and your use of the Web Site, including through cookies and analytics tools. Ward Howell receives limited identifiable information, such as name, job title, and company name, address, email address, telephone and fax numbers, from visitors to our Web Site. A visitor may choose to provide personal information in the following examples:
Through the use of certain technology, Ward Howell also obtains non-individualized, generic information about you when you visit our Web Site, including your IP address, browser type and language, access time and referring web site.
We do not intend to collect sensitive information through the Web Site unless we are legally required to do so. Examples of sensitive information include race or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data; sexual life or sexual orientation; and criminal records. We ask that you do not provide sensitive information of this nature when using the Web Sites. If you choose to provide sensitive information to us for any reason, the act of doing so constitutes your explicit consent, where such consent is necessary and valid under your local law, for us to collect and use that information in the ways described in this Privacy Statement or as described at the point where you choose to disclose this information.
Demographic information, including gender and occupation, is not actively sought, but may be submitted when you respond to an online job application. It is Ward Howell’s policy to limit the information collected to only the minimum information required to complete your request. If you believe the Web Site has collected excessive information, we encourage you to contact us at to raise any concerns. In any instance where non-mandatory information is sought, you will be notified at the point of collection.
You are also able to send email through the Web Site. Your messages will contain your email address, as well as any additional information you may wish to include in the message.
Use of data
When you provide personal information to us, we will use it for the purposes described in this Privacy Statement or as stated at the point of collection (or as obvious from the context of collection) including:
We may combine your personally identifiable information with information obtained from technology in email and newsletters we send to you that determine whether the message in the email or newsletter has been opened and links contained within have been clicked on, to measure interest in our specific offerings and email campaigns, improve our offerings to specific target audiences and tailor our interactions with you. Our Web Site does not collect or compile personal information for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties. If you would like to find out more about the different categories of information collected, please review the ‘Data collection’ section.
Legal grounds for processing personal information
Your local law may require us to set out in this Privacy Statement the legal grounds on which we rely in order to process your personal information. In such cases, we rely on one or more of the following processing conditions:
Cookies and log files
Transfers of personal information
International transfers
As Ward Howell is a global network with Member Firms around the world, your personal information may be transferred to and stored outside the country where you are located. This includes countries outside the European Economic Area (EEA) and countries that do not have laws that provide specific protection for personal information. Where we collect your personal information within the EEA, transfer outside the EEA will be only:
The US member firm of Ward Howell, Ward Howell LLP and its affiliated US subsidiaries (together, “Ward Howell US”), adhere to the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal information that is transferred from the European Union and its Member States, and the EEA and Switzerland to the United States. Ward Howell US has certified that it adheres to the Privacy Shield Principles within the scope of Ward Howell US’s Privacy Shield certification. To learn more, see the Ward Howell US Privacy Shield Policy.
Third party providers
We may transfer or disclose the personal data we collect to Ward Howell Member Firms (and their respective subsidiaries and affiliates) and to their third party contractors, subcontractors, and/or their subsidiaries and affiliates. When we transfer personal data, we do so for the purposes for which the information has been submitted, for the purposes listed above under Use of Personal Information, for the administration and maintenance of the Web Site and associated systems, and/or other internal or administrative purposes. We also may transfer personal data to third party service providers of identity management, website hosting and management, data analysis, data backup, security and storage services.
The third party providers may use their own third party subcontractors that have access to personal data (sub-processors). It is our policy to use only third party providers that are bound to maintain appropriate levels of security and confidentiality, to process personal information only as instructed by Ward Howell, and to flow those same obligations down to their sub-processors.
Other disclosures
We may also disclose personal information to third parties under the following circumstances:
We may also disclose your personal information to law enforcement, regulatory and other government agencies and to professional bodies and other third parties, as required by and/or in accordance with applicable law or regulation. This includes disclosures outside the country where you are located. Ward Howell may also review and use your personal information to determine whether disclosure is required or permitted.
Third party links
The Web Site may contain links to other third-party sites not controlled by Ward Howell and that do not operate under Ward Howell’s privacy practices. Please be aware that when you link to other websites, Ward Howell’s privacy practices no longer apply and we are not responsible for the privacy practices of these other sites. We encourage our visitors to be aware when they leave the Web Site and to read the privacy statements of each and every website before disclosing any personally identifiable information. This privacy statement applies solely to information collected by this Web Site.
Data retention
The personal data you submit to us will only be retained as long as required for the purposes for which it was collected or as required to do so by law. Contact information about visitors such as mailing list information is kept until a user unsubscribes to a publication or requests that we delete that information. If you choose to unsubscribe from a mailing list we may keep certain limited information about you so that we may honor your request. We dispose of resumes when they are no longer under consideration.
Marketing
Where we are legally required to obtain your explicit consent to provide you with marketing materials, we will only provide you with such marketing materials if you have provided consent for us to do so.
If you opt into any subscriptions, you will receive automated emails when content is updated. If you opt into any newsletters, you will receive curated emails known as newsletters. If you select any preferences such as issues, topics, subjects or industries, you may receive email communications related to those self-selected topics.
Unsubscribe
Should visitors subsequently choose to unsubscribe from mailing lists or any registrations, we will provide instructions within the appropriate website area or in communications to our visitors; or a visitor may contact the Webmaster. If you wish to unsubscribe or no longer receive only certain communications, please identify such communications in your request.
If you choose to unsubscribe from any or all mailings we may retain information sufficient to identify you so that we can honor your request.
Access to data
We are committed to providing reasonable and practical access that allows visitors to the Web Site to identify and correct inaccuracies in the information we collect about them.
When we keep personal information about you, we are responsible for keeping an accurate record of the information that you have submitted to us and verified. We do not assume responsibility for verifying the ongoing accuracy of your personal information.
If you have questions about the accuracy of identifying information you previously submitted to us, or want to have outdated information removed, please contact us. When requested, and provided that it is practical and commercially feasible to comply with the request and there is no legal or regulatory need for us to keep the information, we will delete identifying information from current operational systems.
Rights in relation to your information
You may have certain rights under your local law in relation to the personal information we hold about you. In particular, you may have a right to:
If you would like to exercise these rights or understand if these rights apply to you, please contact us by sending an email or by one of the means set out at the end of this Privacy Statement. We may charge for a request to access your information, if permitted by applicable law.
Security
Ward Howell has implemented generally accepted standards of technology and operational security in order to protect personally identifiable information from loss, misuse, alteration or destruction. Only authorized persons are provided access to personal information collected via the Web Site and these individuals have agreed to maintain the confidentiality of this information.
Although we use appropriate security measures once we have received your personal information, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavor to protect your personal information but we cannot guarantee the security of data transmitted to or by us.
Children
Ward Howell understands the importance of protecting children’s privacy especially in an online environment. This Web Site is not intentionally designed for or directed at children and the terms and conditions of use require all users to be above the age of majority in their local country. We adhere to laws regarding marketing to children. It is Howell’s policy never to knowingly collect or maintain any personal information about individuals under the age of 18.
Contact us
If you have any questions or complaints about this Privacy Statement or the way your personal information is processed on the Web Site or would like to exercise one of your rights set out above, please contact us by one of the following means:
Form: Contact form
Post: WARD HOWELL INTERNATIONAL LTD. 46 Syon Lane, Isleworth
London, TW7 5NQ
United Kingdom
You may also have the right to lodge a complaint with your local data protection regulator.
Modifications
We reserve the right to update this Privacy Statement at any time by publishing an updated version here. Such changes or updates are effective immediately after we give notice of the change or update, which we may do so by revising the “Last Updated” date of this Privacy Statement. Therefore, we encourage you to review this Privacy Statement periodically to be informed about how we are protecting your information.
Last updated: October 07, 2019
